Posts Tagged ‘Medical Transcription Services’

Medical Transcription Services and HIPAA

May 25, 2015

In 1996 Health and Human Services department has put into practice the Health Insurance Portability and Accountability Act (HIPAA) to safeguard the privacy of medical records while allowing the flow of health information needed to provide and promote high quality health care. The HIPAA rule strikes a balance that allows important use of the patients protected health information (PHI) while protecting the privacy of the individuals seeking care and healing.

Given the diversity within the healthcare marketplace (hospitals, clinics, physician practices medical transcription service providers and other healthcare entities) the rule is designed to be both flexible and comprehensive to cover the variety of uses and disclosures of the individuals’ PHI. Violations of the rule could lead to penalties, litigation and dire consequences for those involved with the misuse of the protected health record. Medical Transcription Services and HIPAA compliance

Outsourcing medical transcription services to experienced providers means they are aware of the importance of maintaining HIPAA compliance. They ensure that all security policies and procedures are in place during the implementation phase of the transcription process. While using a combination of innovative products, sophisticated software and experienced personnel, they can secure PHI for the healthcare facility. This ultimately affords administrators the ability to concentrate on their core activities.

To assure that business activities continue if there is equipment failure or disaster, identical data centers are online to immediately assume all operations. Each facility has the staffing and infrastructure to serve as an alternate data center in the event of a disaster.

To protect PHI from unauthorized access, additional controls put in place by medical transcription companies include:

Skilled workforce trained and monitored on HIPAA security, confidentiality, and privacy Electronic access by user and password Audit trails of all transactions – listening, transcribing, editing, viewing, printing, faxing, physician e-signing and electronic delivery methods Encryption of information -exposed- to the Internet

Nicole D. Wray -President at earned a Bachelor of Science in Marketing from the University of North Carolina, Charlotte. For the past 15 years Ms. Wray has varied leadership roles in the medical transcription industry, from sales and marketing to managing operations, her dedication to quality and integrity in the healthcare community, ensures you will be provided with the perfect solution for your transcription needs.